Photo booth rental for trade shows and exhibition booths in Vienna
The reason people stop at your booth
Renting a photo booth for a trade show in Vienna – what you get
At a trade show, you have about three seconds in which someone decides whether to stop. A photo station solves exactly that problem: it gives visitors a reason to pause, and it gives your booth team a conversation opener that isn't “May I quickly show you our product?”. For that, we deliver the Photo Booth Classic with instant printing, the Magic Mirror X, the AI Photo Booth with portraits in the look of your brand, or the photo booth robot, a mobile station that drives itself down the aisle.
From attention to lead
For most exhibitors, lead generation is the main reason to attend a trade show – in event industry surveys, around 72 percent name it as their primary goal, and the average cost per trade show lead is put at around 100 euros. A photo station works precisely at this point: anyone who wants their picture digitally volunteers an email address for it – with explicit consent, cleanly logged, exportable as a list for your CRM. No business card bowl, no retyped notes.
Because trade show contacts are personal data, this needs to be settled beforehand: we set up the consent texts according to your specifications, store the data for one month by default (shorter by arrangement), and never use images for AI training. A data processing agreement is available on request.
Booth space, power, build window
At a trade show booth, space is the scarcest resource. So here are the numbers up front:
- Photo Booth Classic and Magic Mirror X: about two by two meters including room to move. That fits even on an inline booth from around nine square meters.
- Photo booth robot: needs no fixed footprint, but does need clear driving space between booth and aisle – ideal when the station should come to the visitors instead of the other way around.
- Power: a standard 230 V household outlet is enough. The usual booth power connection is all it takes – no three-phase power, no special order from the show organizer.
- Internet: we bring our own. Hall Wi-Fi is rarely reliable at trade shows, so we don't depend on it.
Setup takes about 30 minutes and fits into any build window – including the evening before, when booth construction is underway anyway. In Vienna, we deliver to the major venues such as Messe Wien in Leopoldstadt and the Austria Center Vienna, and we operate all across Austria.
Your logo goes home with them
We design the print layout, start screen, frame and, if you like, the device wrap in your corporate design. Every print a visitor takes along carries your logo – and outlasts the trade show bag far longer than a brochure does. Digitally shared images carry the same design onward. Plan about a week's lead time for the design.
Several days, one point of contact
A trade show rarely lasts just one day. We charge per event day, not per hour – daily running time doesn't change the price, and each additional show day is its own event day. An on-site attendant can be booked so your booth team stays in conversation instead of standing at the printer. You have one point of contact from request to teardown, receive the quote within 24 hours as a PDF for internal approval, and get the invoice issued to your company with VAT ID. We don't require a deposit.
More corporate occasions: corporate events at a glance, the holiday party, the summer party and the ball. You'll find all our proven devices under photo booth rental in Vienna, and the large installations in the Premium Line.
These devices are a great fit for a trade show booth
Photo Mosaic Wall
360° Headspinner
Video Booth
Magic Mirror X
Photo Booth Classic
AI Sketcher
AI Photo Booth
AI Magic Mirror
LUNA – Photo Booth Robot
Magic iMirror
Magic Mirror Retro
AI Magic Tower
Tailor the photo station to your trade show presence
Party accessories
Premium options
On-site attendant
Bring the photo station to your trade show booth
Common questions
How much booth space does a photo booth need at a trade show?
The Photo Booth Classic and the Magic Mirror X need about two by two meters including room to move – that fits even on an inline booth from around nine square meters. The 360° Headspinner needs four by four meters and four meters of ceiling height and is suited to large booths.
Is the regular booth power connection enough?
Yes. A standard 230 V household outlet is enough for every device – no three-phase power, no special order from the show organizer. We bring our own internet, because hall Wi-Fi is rarely reliable at trade shows.
Does setup fit into our build window?
Yes. Setup takes about 30 minutes, with no drilling and no noise. We come the evening before during booth construction or on the morning of the show before opening – just tell us when you have access to the hall.
How do we capture leads with it?
Anyone who wants their picture digitally volunteers an email address for it, with explicit consent and cleanly logged. You receive the contacts as a list to import into your CRM. We set up the consent texts according to your specifications.
Is this GDPR-compliant?
Yes, if it's set up properly – and that's exactly what we do with you beforehand. Consent before data capture, purpose clearly stated, data stored for one month by default and shorter by arrangement. Images are never used for AI training. A data processing agreement is available on request.
How many visitors can the station handle per hour?
The 360° Headspinner handles around 100 guests per hour, up to five people at once. With the Photo Booth Classic, up to 800 photo strips per day are possible, or alternatively 400 postcard-size prints. At high-traffic booths, a second station is worth it so no line forms.
Can we use our logo and corporate design?
Yes. We design the print layout, start screen, frame and, if you like, the device wrap in your design. Send us your logo and color values, and we'll handle the rest. Plan about a week's lead time.
What does a photo booth cost for several show days?
We charge per event day, not per hour – each show day is its own event day, and daily running time doesn't change the price. What shapes the quote: which device you choose, whether one of our team members attends, how much branding is added, and where the show takes place. In Vienna, delivery, setup and teardown are included.
Will someone from your team be at the booth during the show?
Yes, if you want. An on-site attendant can be booked for four to ten hours per day – one of our team members stays at the device, engages visitors and keeps everything running. That way your booth team stays in the sales conversation. With the 360° Headspinner, the attendant is always included.
Do we get an invoice issued to our company?
Yes. First a quote as a PDF for internal approval, then after the show an invoice to your company with VAT ID. We don't require a deposit.
Do you also come to trade shows outside Vienna?
Yes, we operate all across Austria. In Vienna, delivery, setup and teardown are included in the price; outside Vienna, travel costs apply and are listed transparently in the quote.
How late can we still book?
Four to eight weeks' lead time is typical, and something is often still possible at short notice. For major trade show dates it gets tight earlier, because many exhibitors need the same period. Just ask, and we'll tell you right away whether your date is available.
What our customers say:
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